“Resist the temptation to say yes too often.”
Everyone wants a part of your time. Even me. How can you learn to better manage it and avoid things that are unproductive?
In 18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done Peter Bregman offers a simple solution that can be easily implemented. Ask yourself three simple questions before you accept any commitment.
1. Am I the right person?
2. Is this the right time?
3. Do I have enough information?
If the answer to any of those questions is no, then don't do it.
Pass it to someone else (the right person), schedule it for another time (the right time), or wait until you have the information you need ( either you or someone else needs to get it).
But you say … What if my boss asks me to do something that fails the test? In this case …
it’s not just okay— it’s useful— to push back or redirect so the work is completed productively. It’s not helpful to you, your boss, or your organization if you waste your time on the wrong work.
Trying to be helpful to everyone on everything is what puts us in a position of failure…
That’s the irony. We try to be so available because we want to be helpful. And yet being overwhelmed with tasks—especially those we consider to be a waste of our time— is exactly what will make us unhelpful.
As for those pesky meetings. Just say No.
When we get a meeting request that doesn’t pass the test, we should decline. When we’re cc’d on an email that doesn’t pass the test, we need to ask the sender to remove us from the list before we get caught up in the flurry of REPLY ALL responses. And a fifty-page presentation needs to pass the test before we read it (and even then, it’s worth an email asking which are the critical pages to review).
18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done was a worthwhile read.